Finding a meeting room for last-minute discussions can be stressful in busy workplaces. With a meeting room booking system, the process becomes quick and easy. Whether it’s a spontaneous brainstorm or a client drop-in, tools like the Evoko Liso and Naso simplify room scheduling. In this article, we will tell you all about these fantastic systems.
What is a Meeting Room Booking System?
A meeting room booking system is a tool that helps you check room availability and book spaces instantly.
- Saves Time: No need to wander around looking for an empty room.
- Avoids Confusion: Prevents double bookings and scheduling conflicts.
- User-Friendly: Designed for anyone to use without training.
Why Choose Evig for Your Booking System?
Evig, audio visual equipment supplier, Dubai, is the authorized distributor of Evoko meeting room booking systems. Here’s why Evig is the best choice:
- Reliable Products: High-quality systems that work seamlessly.
- Expert Support: They guide you in selecting and setting up the right solution.
- Trusted Partner: Known for their excellent customer service in the UAE.
Meet the Liso Room Manager
The Liso Room Manager is perfect for offices with multiple meeting spaces.
- Easy to Use: The touch screen makes booking simple.
- Integrated Systems: Works with Microsoft Office 365 and Google Workspace.
- At-a-Glance Schedule: Displays the availability of all rooms on one screen.
- Wall Mountable: Fits on both standard and glass walls.
Explore the Naso Room Manager
The Naso Room Manager is great for cloud-based room management.
- Flexible Booking: Supports last-minute meetings and quick check-ins.
- Identify Users: Secure logins with pins or tags.
- Report Issues: Allows users to flag broken equipment.
- Works with Apps: Syncs with Evoko Workplace App for remote bookings.
Steps to Book a Room for an Ad-Hoc Meeting
Using a meeting room booking system for spontaneous meetings is simple.
- Check Availability: Use the touch screen or app to find an open room.
- Select a Room: Tap the room you want to book.
- Confirm Your Slot: Enter your details or use a pin to secure the room.
- Use the Room: Walk in and start your meeting without delays.
Benefits of Booking Systems for Ad-Hoc Meetings
Ad-hoc meetings can disrupt a schedule, but a meeting room booking system helps manage them efficiently.
- Instant Bookings: Secure a room in seconds.
- Reduce Interruptions: Avoid accidental walk-ins during meetings.
- Improved Collaboration: Have spaces ready for impromptu team discussions.
Tips for Effective Use
Make the most of your meeting room booking system with these simple tips:
- Plan Ahead When Possible: Check room schedules at the start of the day.
- Keep Details Updated: Mark rooms as occupied when in use.
- Report Problems: Use the system’s report feature to flag broken equipment.
How to Handle Double Bookings Quickly
If two people accidentally book the same room, the system helps you fix it easily.
- Check Room Status: Look at the schedule to see who booked first.
- Offer Alternatives: Suggest another free room.
- Communicate Clearly: Use the system’s message feature to inform everyone.
Use the System for Team Collaboration
The booking system is not just for meetings—it’s great for teamwork too.
- Reserve a Room for Brainstorming: Book a space for quick group ideas.
- Find Bigger Rooms: Use it to locate spaces for larger groups.
- Stay Organized: Keep track of who booked the space.
Train Your Team to Use It Efficiently
Make sure everyone knows how to use the booking system easily.
- Simple Tutorials: Give short, clear instructions to all employees.
- Practice Sessions: Let the team try the system before using it daily.
- Keep It Fun: Show how it makes their workday smoother.
Why Evig Stands Out
Evig, audio visual equipment supplier, Dubai, brings the best tools for more brilliant offices.
- Seamless Integration: Products that work well with existing platforms.
- Wide Range of Solutions: Options for small offices and large enterprises.
- Customer-Focused: Always ready to help with setup and maintenance.
Final Thoughts
A meeting room booking system like the Evoko Liso or Naso makes managing office spaces easier. With support from Evig, audio visual equipment supplier, Dubai, you can enhance productivity and reduce scheduling conflicts. Whether it’s a planned meeting or a last-minute huddle, booking a room has never been simpler. Upgrade your workplace today!
